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Knowify is project management software built specifically for contracting businesses. Its positioning centers on helping contractors plan, budget, and collaborate across all their projects — handling everything from initial contract work through invoicing and job costing, with a direct connection to the QuickBooks ecosystem.
What It Does
Knowify’s feature set is organized around the full arc of a contracting job, from winning work to getting paid and understanding what went right (or wrong) financially.
On the project side, the platform covers project management, project execution, and job tracking — with the stated goal of helping teams execute and track work more efficiently. Knowify positions itself as a tool that can handle both contract work and service jobs within a single platform, which is a meaningful distinction for contractors who juggle long-form projects alongside smaller, recurring service calls.
For winning and setting up work, Knowify emphasizes setting projects up for success before a job even starts — aiming to help contractors win more profitable business, more often.
The field and office workflow side of things covers day-to-day job tracking, scheduling, and data entry. Knowify cites an average time saving of 5 hours per week on scheduling and data entry as an outcome users have reported.
Billing and financials are a core focus: the platform handles invoicing, job costing, and cashflow control. Reporting features are included to support ongoing business health and profitability analysis.
QuickBooks integration is a first-class part of the product. Knowify connects with QuickBooks Online, QuickBooks Payroll, QuickBooks Payments, and Intuit Enterprise Suite — making it a natural fit for contracting businesses already running their books in the QuickBooks ecosystem.
Who It’s Best For
Knowify is built for contracting businesses that need structured project management tied closely to their financials. Pricing is transparent and flat-rate: the Core plan starts at $99/month (billed annually) and the Advanced plan is $329/month (billed annually).
If your business runs a mix of contract projects and service jobs, relies on QuickBooks for accounting, and wants tools that connect the field to the office without a lot of manual reconciliation, Knowify is worth a serious look. The cited outcome of a 10% increase in average profit margin points to contractors who want better visibility into job-level profitability, not just a scheduling tool.
Pricing
Knowify publishes two flat-rate plans with both monthly and annual billing options.
| Plan | Billed Annually | Billed Monthly |
|---|---|---|
| Core | $99/month | $149/month |
| Advanced | $329/month | $399/month |
Annual billing is the more economical path on both plans. The fact sheet does not specify which features are exclusive to each tier, so it’s worth confirming the plan breakdown directly with Knowify before committing.
What Users Flag
No recurring complaint patterns stood out in the reviews we scanned for Knowify — which is worth noting neutrally rather than reading as a glowing endorsement. It simply means the sample we reviewed didn’t surface a consistent gripe worth flagging here.
Bottom Line
Knowify is a focused, contractor-first project management platform with a clear emphasis on connecting job execution to financial outcomes — particularly for businesses already in the QuickBooks world. Transparent flat-rate pricing keeps the entry point predictable, and the feature set covers the full job lifecycle from winning work through invoicing and reporting. If you’re a contracting business looking to tighten the link between field work and profitability, it’s a credible option to put on your shortlist.